Setting Up Your School (First-Time Setup)

A step-by-step guide for first-time admins setting up Scholva for their school.

Step 1: School profile

1. Go to Settings → School Profile
2. Upload your school logo
3. Enter the official name, address, contact details
4. Set the timezone and default language
5. Click Save

Step 2: Academic year

1. Go to Settings → Academic Years
2. Click Create Academic Year
3. Enter the year name (e.g. "2026-2027")
4. Set start and end dates
5. Define terms (e.g. Term 1, Term 2, Term 3)
6. Set this as the current academic year
7. Click Save

Step 3: Classes and sections

1. Go to School Setup → Classes
2. Click Add Class for each grade level
3. For each class, define sections (A, B, C, etc.)
4. Set class capacity and assign a class teacher
5. Click Save

Step 4: Subjects

1. Go to School Setup → Subjects
2. Add all subjects taught at your school
3. Assign subjects to classes
4. Set the grading scale (marks or letter grades)

Step 5: Grading system

1. Go to School Setup → Grading System
2. Choose or create a grading scale (A+, A, B+, etc.)
3. Define grade ranges and GPA points
4. Click Save

Step 6: Import students

1. Go to Students → Import
2. Download the CSV template
3. Fill in student details
4. Upload the completed CSV
5. Review and confirm the import

Step 7: Add staff

1. Go to Staff → Add Staff
2. Invite each teacher and staff member by email
3. Assign roles and permissions

Step 8: Fee structures

1. Go to Fees → Fee Structures
2. Create fee structures for each grade
3. Assign them to classes
4. Configure payment methods and reminders

Updated on: 10/04/2026