Privacy and Data Security

How Scholva protects your school's data.

Data we collect

Scholva collects only the data needed to run your school:

• Student info — name, date of birth, class, contact, guardian details
• Academic records — attendance, grades, exams, assignments
• Fee records — invoices, payments, receipts
• Staff info — name, role, contact, qualifications

Who can see your data

• Owners & Admins see all school data
• Teachers see only their assigned classes and students
• Parents see only their own children
• Students see only their own records
• Scholva staff only access data with your explicit permission for support cases

Compliance

Scholva is compliant with:

• FERPA — US student privacy law
• GDPR — EU general data protection regulation
• ISO 21001 — educational management systems

Deleting your data

If you close your Scholva account, your school's data is retained for 30 days in case of accidental closure. After 30 days, all data is permanently deleted. To request early deletion, contact support.

Exporting your data

You can export all your school's data at any time from Settings → Data Export. Exports include student records, fee history, attendance, and exam results in CSV format.

Reporting a security issue

If you discover a security vulnerability, please email security@scholva.com with details. Do not disclose publicly until we've had a chance to investigate and fix the issue.

Updated on: 10/04/2026