Fee Management and Payments

Scholva's fee module tracks who owes what, accepts payments, and sends reminders automatically.

Setting up a fee structure

1. Go to Fees → Fee Structures → New
2. Enter a name (e.g. "Grade 10 — Annual Fee")
3. Add fee components: tuition fee, admission fee, transport fee, exam fee, or custom components
4. Set amounts and frequency (one-time, monthly, quarterly, annually)
5. Click Save
6. Assign the structure to a grade or class

Assigning fees to students

Fees are assigned automatically when you link a fee structure to a grade. For individual adjustments:

1. Open a student's profile
2. Go to the Fees tab
3. Click Add Adjustment to apply a discount, waiver, or late fee

Recording a payment

1. Go to Fees → Payments → Record Payment
2. Search for the student
3. Select the unpaid invoices to pay
4. Choose the payment method: Cash, Cheque, Bank Transfer, UPI, Card
5. Enter the reference number (if applicable)
6. Click Save
7. A receipt is generated automatically

Online payments

Parents can pay online from the parent portal:

1. Parent logs in at app.scholva.com
2. Goes to Fees
3. Clicks Pay Now on any unpaid invoice
4. Completes payment via Razorpay (UPI, cards, net banking)
5. Receipt is generated automatically

Sending fee reminders

1. Go to Fees → Reminders
2. Choose the filter: Overdue, Due this week, Due this month
3. Select the parents to remind
4. Choose the channel: Email, SMS, or Both
5. Click Send

Refunds

1. Open the paid invoice
2. Click Refund
3. Enter the refund amount and reason
4. Click Submit
5. The refund is processed via the original payment method (for online payments)

Updated on: 10/04/2026